Meeting Cost Calculator
Calculate how much a meeting costs based on duration, number of participants, and average salary. See cost per meeting and cost per hour instantly.
Estimates only. Uses salary-only hourly cost (salary ÷ 2080). Real fully-loaded cost is usually higher due to benefits and overhead.
Meeting Inputs
Duration · participants · salary
Tip: 0.5 = 30 min, 1.5 = 90 min.
Total attendees whose time you want to count.
Use an average across attendees (salary-only, before benefits/overhead).
MEETING COST
$326.92
/meeting
Cost per hour (all attendees)
$326.92
Cost per participant
$40.87
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Breakdown
Duration
1h
Participants
8
Average salary
$85,000
Hourly cost per person
$40.87
Cost per hour (all attendees)
$326.92
Total meeting cost
$326.92
30-minute meeting
$163.46
60-minute meeting
$326.92
Tip: To approximate fully-loaded cost, increase salary input (e.g., +20–40%) to cover benefits and overhead.
How the Meeting Cost Calculator Works
Meetings consume paid working time. This calculator estimates that cost by turning salary into an hourly rate and multiplying it by meeting duration and number of participants.
Even short meetings become expensive when repeated weekly or attended by many people. Small changes can lead to large yearly savings.
- Duration: Meeting length in hours or minutes.
- Participants: Total number of attendees.
- Average salary: Used to estimate hourly cost per person.
- Instant totals: See cost per meeting and cost per hour.
When to Use a Meeting Cost Calculator
This calculator is useful whenever you want to question whether a meeting is worth the time investment.
It’s especially effective for recurring meetings, large cross-team syncs, and long workshops where costs are easy to underestimate.
- Recurring meetings: Multiply weekly meetings by 52 to estimate yearly cost.
- Workshops: Estimate the cost of half-day or full-day sessions.
- Efficiency: Reduce duration or attendees and see instant savings.
FAQ
How is meeting cost calculated?
The tool converts an average salary into an hourly rate (salary ÷ working hours per year), then multiplies by meeting duration and number of participants.
What salary should I use?
Use the average salary of attendees. If roles vary a lot, use a weighted average or run multiple scenarios.
Does this include benefits and overhead?
No. This calculator uses salary only. Fully-loaded employee cost is typically higher due to benefits, payroll taxes, equipment, and office costs.
What working hours per year are assumed?
A simple full-time assumption is used. You can adjust the salary input to approximate part-time work or different schedules.
Is any data stored or uploaded?
No. Everything runs locally in your browser and nothing is saved.